We rebuild the back office of your business, so it takes the leg-work out of running it.
Most businesses run on re-typing: the same information entered into three places, evenings lost to paperwork, one person who’s the only one who knows how everything works. I spent fourteen years inside one company automating all of that away, until nearly everything ran itself. Now I do the same for other businesses.
Paper, pens, and re-typing
- Blank workbook sheets printed out; the team wrote item details on them by hand
- The sheets were walked to another person, who typed each online listing from scratch
- Mistakes crept in at every re-copying step, and mistakes cost real money
Photos in, listings out
- Take photos of the item: the system identifies it, builds the listing, checks market prices, and publishes in a few clicks
- Inventory, shipping labels, customer messages, and backups run themselves
- The system watches itself and speaks up before anyone notices a problem
Fewer mistakes
An automated step doesn’t mistype a number, skip a line, or forget a follow-up. The errors that come from re-copying information by hand simply stop happening.
Your time back
The repetitive work (entering, copying, checking, filing) runs on its own. Your people review and approve instead of typing.
In your pocket
Orders, inventory, money, and problems: visible from your phone, wherever you are. You don’t have to be in the building to know exactly how the business is doing.
One custom system that runs your whole business
Client & customer portals
A secure page where clients check status, share documents, and see what’s next, instead of calling for updates.
A phone line that answers itself
An AI receptionist that answers, checks your real records, takes messages, and transfers. I run one on a live business line today.
Paperwork that files itself
Forms, records, and documents that move where they belong on their own: entered once, never re-typed.
Job & order tracking
One screen showing every job from “came in” to “done”: who has it, what’s late, what ships today.
Your numbers, live
Sales, jobs, money in and out: always current, on your desk and on your phone.
Tools that finally talk to each other
The systems you already use, connected: information typed once shows up everywhere.
How a wheel business replaced its paper workbook with a system that runs the company
In 2012 every listing was written out by hand and typed in from a paper sheet. I built one small tool to speed that up, and then, year after year, the system absorbed another piece of the work. It’s called Templatizer, and today it is the company’s back office.
Worth knowing:I didn’t build this as an outside contractor. I worked inside the company and used it every day for fourteen years. That’s why it fits, and it’s how I approach every build.
I come in & watch
I sit with your team and learn how the work actually flows, not how the org chart says it flows.
You get a map
A written plan in plain English: what I’d automate, what it saves you, and a fixed price. No surprises.
I build in stages
You see it working as it grows, piece by piece. Your business never stops to wait for it.
Maintained remotely
Updates, fixes, and improvements happen from my desk: no site visits, no IT department needed.
Renting software
- The average small company rents 25 different programs, at thousands of dollars per employee per year, prices climbing far faster than inflation
- Built for the average business: you bend to fit it, and per-seat fees rise every time you hire
- The vendor can raise prices, drop features, or retire the product (remember QuickBooks Desktop)
Owning your system
- Built around how you already work: the software bends, not the business
- You own it all: the system, the data, everything. No per-seat fees, ever
- Grows with you, maintained entirely remotely for a flat cost, a fraction of the subscription stack it replaces
“What if you get hit by a bus?”
You own everything: the code, the documentation, the accounts. Any competent developer could pick it up tomorrow. Nothing shuts off.
“How do I know what it costs?”
Every build starts with a written map and a fixed quote, built in stages. Stop at any stage and keep working software. No open-ended bills.
“Who fixes it when it breaks?”
I do, remotely. And it watches itself, as my last one did for fourteen years. Most problems are fixed before you’d notice.
Start with the thing that annoys you most.
Email me a short description of the most repetitive, time-eating process in your week. In a few days you’ll get back a plain-English map of what could run itself and what that’s worth. Free, no meeting required.
Justin Zagar · Evolve Engineering